Cognitive Research Corporation
Employer Branding and Recruitment Privacy Careers Policy
Date of publication: 02-25-2026
We at Cognitive Research Organization manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.
Cognitive Research Corporation (‘CRC’) is a privately held, full-service contract research organization that specializes in Neuroscience product development for pharmaceutical, nutraceutical, biotechnology, psychedelic, and medical device companies. CRC and its affiliates take the protection of Personal Data (“Personal Data”) very seriously. When you interact with us through our Career Site, we collect Personal Data and other information about and from you. This Employer Branding and Recruitment Privacy Policy (the “Careers Privacy Policy”) describes what we are doing with your Personal Data, how we protect it, and what privacy rights you may have under applicable data protection and privacy laws, such as the European Union General Data Protection Regulation (“GDPR”) and the California Consumer Privacy Act of 2018 (“CCPA”). For Personal Data processed within the scope of this Careers Privacy Policy, CRC acts as a data controller.
It is important to remember when reviewing this Careers Privacy Policy, that some of the information contained in the Careers Privacy Policy may not apply to you due to your location, or the type(s) of information we collect about you.
For information on how we protect Personal Data which is NOT related to our employer branding and recruitment process, please refer to our Privacy Policy found here.
In this Careers Privacy Policy, we explain how we process your Personal Data if:
- You visit our Career Site (you being a “Visitor”)
- You connect with us via our Career Site, to create a profile with us and receive information about current or future vacancies with us (you being a “Connecting Candidate”)
- You apply for a position with us, via our Career Site or a third party service (you being an ”Applying Candidate”)
- We collect information about you from other parties, sites and services, since we believe your profile is of interest for our current or future vacancies (you being a “Sourced Candidate”)
- We receive information about you from our employees or partners, since they believe your profile is of interest for our current or future vacancies (you being a “Referred Candidate”)
- We receive information about you from a Candidate, who lists you as their reference (you being a “Reference”).
This Careers Privacy Policy also describes what rights you have when we process your Personal Data, and how you can exercise these rights.
When we use the term “Candidate” in this Careers Privacy Policy, we are referring to each of Connecting Candidates; Applying Candidates; Sourced Candidates; and Referred Candidates, unless it’s stated otherwise.
1. About processing of Personal Data
Personal Data is all information that can be directly or indirectly linked to a living, physical person. Examples of Personal Data are: name, e-mail address, telephone number and IP address. Processing of Personal Data is any automated use of Personal Data - such as collecting, creating, analyzing, sharing, and deleting Personal Data.
There are laws and regulations on how companies may process Personal Data, and different data protection laws apply to different types of use of Personal Data, and in different parts of the world.
2. What Personal Data do we process?
All individuals
- Device information - If you visit our Career Site, we will collect information about your device, such as IP address, browser type and version, session behavior, traffic source, screen resolution, preferred language, geographic location, operating system and device settings/usage.
- Technical and statistical data - If you visit our Career Site, we will collect technical and statistical data about your use of the site, such as information about which URLs you visit, and your activity on the site.
- Communications data - We will collect and store your communication with us, including the information you provided in the communication. This may include the content of emails, video recordings, messages on social media, the information you add to your account with us, surveys, etc.
- Contact details - Such as your name, email address, telephone number and physical address.
Candidates
- Data from interviews, assessments and other information from the recruitment process - Such as notes from interviews with you, assessments and tests made, salary requirements.
- Information in your application - Such as your CV, cover letter, work samples, references, letters of recommendation and education.
- Information in your public profile - Meaning the information we collect about you from public sources related to your professional experience, such as LinkedIn or the website of your current employer.
- Information provided by references - Meaning the information we receive from our employees or partners who refer you to us, or by the persons you have listed as your references.
3. Where do we receive your Personal Data from?
All individuals
- From the Career Site. If you visit our Career Site, we collect technical and statistical information about how you use the Career Site, and information from your device.
- Directly from you. Most of the information we process about you, we receive directly from you, for example when you apply for a position with us or connect with us. You can always choose not to provide us with certain information. However, some Personal Data is necessary in order for us to process your application or provide you the information you request to get from us.
References
- From the person for whom you are a reference. If a Candidate lists you as their reference, we will collect your contact details from the Candidate to be able to contact you.
Candidates
- From public sources. We may collect Personal Data about you from public sources, such as LinkedIn or the website of your current employer.
- From our references. We may receive information about you from our employees or partners (such as recruitment service providers), when they believe your profile is of interest for our current or future vacancies.
- From your references. If you provide us with references, we may collect information about you from them.
- Data we create ourselves or in cooperation with you. Information about your application and profile is usually created by us, or by us in cooperation with you, during the recruitment process. This may for example include notes from interviews with you, assessments and tests made.
4. For what purposes do we process your Personal Data?
Protect and enforce our rights, interests and the interests of others, for example in connection with legal claims.
Affected individuals: The individual(s) affected by the legal issue - this may include persons from all categories of individuals listed above.
Categories of Personal Data used: All the categories of Personal Data listed above can be used for this purpose.
Share your Personal Data with other recipients as outlined in Section 5 below.
Affected individuals: Varies depending on the purpose of the sharing, see Section 5 below.
Categories of Personal Data used: All the categories of Personal Data listed above may be used for this purpose.
Collect information about your use of the Career Site, using cookies and other tracking technologies, as described in our Cookie Policy.
Affected individuals: Visitors.
Categories of Personal Data used: Device information.
Maintain, develop, test, and otherwise ensure the security of the Career Site.
Affected individuals: Visitors.
Categories of Personal Data used: Device information; Technical and statistical data.
Analyze how the Career Site and its content is being used and is performing, to get statistics and to improve operational performance.
Affected individuals: Visitors.
Categories of Personal Data used: Device information; Technical and statistical data.
Provide you with updates about vacancies with us.
Affected individuals: Connecting Candidates.
Categories of Personal Data used: Contact details; Communications data.
Review profiles and applications sent to us. This also includes communicating with you about your application and profile.
Affected individuals: Connecting Candidates; Applying Candidates.
Categories of Personal Data used: All the categories of Personal Data listed above may be used for this purpose.
Collect and evaluate your professional profile on our own initiative. This also includes communicating with you regarding your profile.
Affected individuals: Sourced Candidates; Referred Candidates.
Categories of Personal Data used: All the categories of Personal Data listed above may be used for this purpose.
Contact you directly about specific, future vacancies with us.
Affected individuals: Candidates.
Categories of Personal Data used: All the categories of Personal Data listed above may be used for this purpose.
Record the interview(s) with you.
Affected individuals: Candidates.
Categories of Personal Data used: Communications data.
Contact you to ask for your participation in surveys
Affected individuals: Candidates.
Categories of Personal Data used: All the categories of Personal Data listed above may be used for this purpose.
Contact you to ask you to provide information about a Candidate, and evaluate the information you provide.
Affected individuals: References.
Categories of Personal Data used: Contact details; Communications data.
5. Whom do we share your Personal Data with?
Our service providers. We share your Personal Data with our suppliers who provide services and functionality in our employer branding and recruitment process. For example, this includes recruitment service providers and the supplier of our Career Site and related applicant tracking system.
Affiliates and business partners. We share your Personal Data with our affiliates and business partners, when they provide us services and functionality to our employer branding and recruitment process, such as access to particular systems and software.
Companies providing cookies on the Career Site. If you consent to it, cookies are set by other companies than us, who will use the data collected by these cookies in accordance with their own privacy policy. You can find information about which cookies this applies to in our Cookie Policy.
To authorities and other public actors, or as otherwise reasonably necessary. We will share your Personal Data with authorities and other public actors when we have a legal obligation to do so, or where we have a good-faith belief that such disclosure is necessary to comply with a legal obligation; official investigations or legal proceedings, or with requests from a regulatory agency. We may also disclose information if we believe it is necessary to protect the legitimate rights, privacy, property, interests, or safety of CRC, our patients, business partners, personnel, or the general public; to pursue available remedies or limit damages; to enforce our terms and conditions on our products or services; or to respond to an emergency. Where a disclosure is made to law enforcement or governmental officials, we may not be able to ensure that those officials will maintain the privacy and security of your Personal Data.
To parties involved in legal proceedings. If needed to protect or defend our rights, we share your Personal Data with public authorities or with other parties involved in a potential or existing legal proceeding.
Mergers and acquisitions etc. In connection with a potential merger, sale of company assets, financing, or acquisition of all or part of our business to another company, we may share your Personal Data to other parties involved in the process under obligations of confidentiality.
6. On what legal basis do we process your Personal Data?
To process your Personal Data, we must have a valid reason to do so. Some of the lawful bases for processing include, without limitation, your consent; legitimate interests, such as business interests in marketing our Services; and/or any other ground permitted or required by applicable law. If your Personal Data is processed on the basis of legitimate interests, such as the legitimate interest in being able to recruit talent with the relevant competence necessary, you have a right to ask us more about the choice of that legitimate basis. There may be specific circumstances when the processing is only performed if and when you provide your consent to the processing. In all cases, CRC will not process your Personal Data in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by you.
7. How do we share your Personal Data?
- We may share this information with our affiliates and business partners, as well as others including certain third party providers. These recipients will be required to use your Personal Data only for appropriate purposes, and will be required to take appropriate measures to protect your Personal Data.
- Some of these recipients may be located outside of the European Economic Area (EEA) or the European Union (EU). Where applicable, certain recipients may be located in countries determined by the European Commission to have data protection laws providing a level of protection equivalent to applicable EU laws. For recipients located in countries that have not yet been recognized as providing an adequate level of protection to personal data, we will only transfer your Personal Data when the required safeguards are in place. Such safeguards may include the Standard Contractual Clauses as approved by the European Commission.
8. For how long do we keep your Personal Data?
We retain your information for as long as it is necessary for the purposes set out in this Careers Privacy Policy, including the purposes for which we collected your Personal Data or any other permitted purposes, unless required by law to retain it for a longer period of time.
9. What rights do you have, and how can you exercise them?
You may have certain rights with respect to your Personal Data under certain laws. As described below, some of the rights only come into play when we process your personal data under a particular legal basis or under certain data protection laws. Some of those rights may include:
Right to be informed
This Careers Privacy Policy informs you of how we process your Personal Data. Where the Personal Data is not collected directly from you, under GDPR and/or other applicable laws, there may be certain exemptions from our obligation to inform you.
Right to access your Personal Data.
You have the right to ask for transparent information on how we process your Personal Data, and if we process your Personal Data, you also have the right to access that Personal Data, or access a copy of the same. This right may be subject to certain exemptions.
Right to access and to request a transfer of your Personal Data to another recipient (“data portability”).
You have the right to request that we provide you with a portable copy of your Personal Data that you have given to us or that is otherwise generated through your use of our Careers Site or otherwise. You may keep that copy for yourself, or move it elsewhere or to provide it to another organization.
Right to have your Personal Data deleted (“right to be forgotten”).
Also known as the right to erasure, in some cases, this right entitles you to request the deletion of your Personal Data. If for some reason this request cannot be fulfilled, we will consider limiting our use of your Personal Data where practicable.
Right to object against our processing of your Personal Data.
In the event you have the right to object to processing, CRC will no longer process your Personal Data unless we can demonstrate compelling and legitimate grounds for such processing which override your interests, rights or freedoms; or where necessary to establish, exercise or defend a legal claim.
Right to rectify.
You have the right to request correction without delay of anything that you believe is wrong with the Personal Data we have for you, or to complete any otherwise incomplete Personal Data.
Right to withdraw your consent.
At any time, where we rely on your consent as the legal basis for processing your Personal Data, you may withdraw that consent. However, withdrawing your consent will not impact or negate the lawfulness of our processing prior to your withdrawal of consent. It will also not affect the validity of Personal Data that is processed on other legal grounds.
Right of Non-Discrimination.
We will not discriminate against you for exercising any data subject right you have under applicable law.
- CRC will respond to your requests within the prescribed time period(s) pursuant to applicable laws. Whether you make such requests, or an authorized agent is designated by you to exercise your rights on your behalf, we may require additional specific information about you, your agent, and/or proof of your authorization of such agent, in connection with our efforts to protect and safeguard your Personal Data.
- We will contact you in the event we complete your request, if there is a fee associated with processing your request, if we have to deny your request, or if we have to deny a request from an agent for any reason.
- If you believe that CRC has processed information in a manner that is unlawful or breaches your rights, or has infringed applicable laws, you may have the right to complain directly to your local data protection authority. Without limiting any such rights to complain directly to an authority, we are committed to protecting personal information, and complaints may be made directly to us. Please see our contact information below.
10. Where can you turn with comments or questions?
To exercise any of the rights referenced in this Careers Privacy Policy, please submit a request to us at privacy@cogres.com.
If you prefer to contact us in writing, please send direct your mail to:
Cognitive Research Corporation
ATTN: DATA PRIVACY REQUEST
200 Central Ave.
Suite 1200
St. Petersburg, Florida 33701
11. Updates to this Privacy policy
This Careers Privacy Policy, and/or any other policies referenced herein, may be reviewed and amended from time to time, without advance notice, consistent with the requirements of applicable privacy laws, to ensure that an appropriate level of protection for Personal Data is maintained. Any changes will be effective immediately upon posting of the revised Privacy Policy, and your continued use of our Careers Site, our websites or our services will be subject to the then-current Privacy Policy.
